Customize and maintain database to track program impact and student, family, and volunteer information

The Data Administrator for Chicago Lights Tutoring and Summer Day will be responsible for personalizing, updating, and maintaining the Social Solution’s Apricot Database, as well as managing all program data and data tracking documents. The programs maintain confidential student, family, and volunteer information in addition to assessment and survey results, goals, objectives, and outcomes. The Data Administrator is responsible for ensuring Apricot’s performance, integrity, and security; training staff on database use and best practices; logging, tracking, and analyzing data; and creating reports. The Data Administrator will customize the database for best utilization of the software.

Chicago Lights Tutoring encourages 400 students to graduate from high school and pursue higher education and meaningful careers. We match students with an adult tutor/mentor and provide them with innovative educational, arts, and enrichment resources that promote long-term academic and social success.

Chicago Lights Summer Day is a six-week program that provides a safe place for 125 students to learn and engage in language arts, math, and arts enrichment as well as field trips throughout Chicagoland.

Primary Responsibilities

• Supervise installation, migration, and maintenance of information into Apricot.
• Ensure that database is developed according to program requirements: creating participant applications, matching program participants, tracking attendance and demographics, etc., as well as maintaining accurate student and tutor information in the database.
• Build reports on demographics, attendance, donations, and more.
• Identify, troubleshoot, and resolve complex database issues and needs related to performance and capacity in accurate and timely manner.
• Maintain database backup and recovery infrastructure.
• Ensure database security, integrity, stability, and performance.
• Make requested changes, updates, or modifications to database data and structure.
• Work with the Program Coordinator in facilitating the process of registering new students and volunteers.
• Conduct training for program staff on best practices and database maintenance procedures and oversee day-to-day activities of the staff regarding database use.
• Adhere to the Tutoring and Summer Day programs’ employee policies.
• Use the organization’s principles of hospitality when interacting with visitors, guests, members, and staff of Fourth Presbyterian Church and Chicago Lights.
• Attend staff meetings as required.
• Other duties for full database functionality as assigned and needed.

Qualifications

• Associate’s degree in computer science or information systems, or comparable experience
• Database Administrator Certificates and/or related fields
• Knowledge of Social Solutions and/or Apricot databases
• Experience in managing data, such as data entry and survey design, as well as more complex tasks, such as data analyses
• Strong attention to detail, strong customer service skills
• Computer and information technology skills, especially in regard to back-end database design
• Flexibility to shift priorities based on program needs
• Ability to thrive in a multicultural and diverse, equitable, just, and inclusive environment
• Experience in working with high-performing, collaborative, and constructive peers
• Commitment to providing trauma informed care (or willing to learn)
• Strong work ethic, solid judgment, and personal qualities of integrity, credibility, and a commitment to Chicago Lights’ mission

Schedule

This is a limited, part-time position for 20-24 hours per week that can and will work mostly remotely. Some in-person program orientation, staff meetings, and staff trainings may be required.

Compensation

This is a part-time position and not eligible for benefits. Salary is between $18-$22/hour.

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Fourth Presbyterian Church and Chicago Lights are committed to equal employment opportunity for all qualified persons, without regard to race, color, citizenship status, national origin, ancestry, sex, sexual orientation, gender identity and/or expression, age, creed, physical or mental disability, marital status or familial status, veteran status, military status, source of income, political affiliation, or any other factor protected by law.